Graduation Information

Process for your Ph.D. or M.S. Defense Date and Degree Approval at GFC

Scheduling your Final Defense and required forms

*Recommended Time: 3 weeks before defense*

To schedule your final defense for doctoral and master's submit:

1) Form 40 with original signatures. A faxed signature from the outside member will be accepted.
2) Submit 3 copies of abstract and Vita (stapled together) to the Graduate Dean’s Office

3) Upload a draft PDF version of your dissertation or thesis for formatting review into ProQuest

4) Reserve room with room scheduling

Submitting to ProQuest

The Proquest/UMI website provides publishing guides regarding your options for traditional publishing verses open access publishing and registering for copyrights . There are fees associated with some of these additional options. There is no fee for traditional publishing of theses and dissertations.

In the center box click on: Submit my Dissertation/thesis. The process is very straightforward. One important point to remember is when you are asked to type the title of your dissertation**Do not copy and paste, this must be typed out.

You are required to submit your dissertation/thesis to the publishing company ProQuest/UMI for microfilming and electronic publishing/storage.

Steps to Degree Approval at Graduate Faculty Council

Submit the following items at least 5 days prior to the next GFC meeting which is scheduled on the second Friday of each month. If you have any questions, contact you COGS Assistant or Janice Stong ( in the Graduate Dean’s Office.

i)  Form 41 (for MS) or Form 43 (for Ph.D.) with original signatures.

ii) Approval Page with original signatures by all faculty on Supervising Committee

iii) Final pdf of dissertation/thesis approved for formatting by Dr. Nicquet Blake.

iv) Confirmation that dissertation/thesis meets formatting requirements for ProQuest

Following Approval at Graduate Faculty Council

You will receive notification from your COGS Assistant if you received degree approval at the GFC. 

Binding of Dissertation

The binding form is required to be sent to the UTHSCSA library along with the number of copies you want bound. It is optional if you would like to print your dissertation on 20% cotton paper. If the department is going to pay for one or more bound copies, please obtain the required account information from your department administrator.

Note: The UTHSCSA Library will not make copies or print your dissertation/thesis.

Additional Graduation Forms for Ph.D. or M.S.

After the defense, please submit the following graduation forms to Janice Stong in the Graduate Dean’s Office:

1.     Copyright Disclaimer

2.     Forwarding Address form

3.     Library Copyright Permission

Dissertation Workshops

Sign up for one of the following events:

January 26, 2016 8:30-10:00 AM in MED 4.444B (CLOSED)

March 11, 2016 8:30-10:00 AM in AL&TC 1.102

Survey of Earned Doctorates

Survey of Earned Doctorates (for Ph.D. only)*

*Please complete the survey online. A copy of the certificate will be mailed to the GSBS office.

Contact Dr. Nicquet Blake if you plan to graduate to discuss required forms and instructions.

Click here for general instructions for electronic formatting of your dissertation/thesis. 

*For BME students only, click here for templates for Title & Abstract pages. 

Graduation Timelines:
GSBS Timeline August 2015
GSBS Timeline December 2015
GSBS Timeline February 2016
GSBS Timeline May 2016
GSBS Timeline June 2016